Volunteer
The Hounds Are Recruiting For These Positions
- Create/update child themes.
- Help fix critical site errors and plugin conflicts.
- Help with occasional redesigns.
- Make suggestions for long term site health.
- Assist with occasional PHP updates.
The Webmaster Assistant works closely with the Webmaster to support the ongoing functions of the BHRSC Website and will be responsible for one or more of the following:
- Adding hounds and their pictures to the website within 48 hours of receiving.
- Updating information about hounds.
- Posting events and keeping the calendar up to date.
- Other basic web posting and maintenance.
- Must be reliable, dependable and a good communicator.
- Must check email at least once per day.
- Should have basic knowledge and some previous experience using a WordPress Dashboard.
- Must be willing to commit to 3-5 hours per week
- This position reports directly to the Webmaster.
- This position can be done from home with a computer.
This position sits on our Associate Executive Committee (AEC) and attendance at our quarterly board meetings is optional. However, there is an expectation for this role to volunteer at our annual Spring Games event held in June.
Are you a Basset Hound lover and a Web Developer? This could be the volunteer opportunity you’ve been looking for!!!The Sr. Webmaster Assistant works closely with the Webmaster to support the ongoing functions and maintenance of the BHRSC Website.
The ideal candidate for this position will have prior WordPress experience in the Administrator’s Console, and feels comfortable in performing the following tasks:
- Create, Modify and Delete user accounts as necessary.
- Make updates to the website’s Pages, Posts, Events Calendar, and Hound Postings (Available for Adoption, In need of a Foster Home, Adopted, etc.).
- Online Shop maintenance (Create & Update Products, Shipping rates, etc.)
- Run website backups.
- Install new plugins and update existing plugins, after getting approval from the Webmaster.
In addition to the task-based Administrator Console work identified above, someone with experience in modifying an existing WordPress theme, through the use of industry plugins and coding in HTML, CSS, and JavaScript would be a great addition to Web Team.
The amount of time required for this position will vary from month to month and will depend upon need. The person in this role will need to commit a minimum of 1 hour weekly for a GoTo Meeting conference call, and approximately 20 hours per month, specifically for hands-on work on the BHRSC website.
This job can be done from any modern computer (Mac or PC), with a good Internet connection.
This is an Associate Executive Committee position. While it’s not required, you may attend quarterly board meetings if you would like to do so. Additionally, AEC members are encouraged to volunteer their support at our annual Spring Games event, held in June.
The Brunch with Bassets (BWB) Coordinator helps coordinate the sponsorship of our BWB Event, held approximately 6 times per year at various locations. BWB events are a meet, greet and eat!The BWB events contribute two-fold to our organization: To showcase our homeless hounds for adoption, and as an opportunity for fundraising. Please note the following elements and duties for this position:
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- This job can be done from home and requires 1 hour per month.
- You do not need to attend BWB to do this job! You will just need to coordinate it.
- The Coordinator may select themes for each event.
- The Coordinator upon announcing the themes will conduct recruitment of sponsors to fulfill the steps necessary to bring each event to life.
- The Coordinator is responsible for checking in with the host and ensuring event details are in order.
- The Coordinator is responsible for providing event posting information to the web and social media teams at least one month before the event.
- The Coordinator is responsible for emailing the results within 48 hours of the completion of the event.
- Merchandise and products brought on-site for sale at the events will be organized and coordinated with the Merchandise Coordinator.
This position sits on our Associate Executive Committee (AEC) and attendance at our quarterly board meetings is optional. However, there is an expectation for this role to volunteer at our annual Spring Games event held in June.
Executive Committee (EC) – this position requires participation in quarterly team meetings (January, April, July, October) to provide position related updates to the BHRSC team. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.
Hours – this position generally requires 5-10 hours a week, but requires more the closer it gets to the events.
Position Requirements – organizational and event planning skills toward the execution of BHRSC’s two major fundraising events: Spring Games and Bids & Bites For Bassets
- Assemble and oversee a volunteer planning committee for Spring Games and Bids & Bites For Bassets
- Track and maintain event budgets
- Track and maintain donation spreadsheets
- Facilitate content distribution to other BHRSC team members for graphics, social media, PR, tickets, and community emails as requested
- Recruit vendors and prize donations
- Use online event software
- Apply for event permits when needed
- Schedule and host virtual planning committee meetings
- Arrange for set up and breakdown of events
- Explore alternative event venues as needed
The Event Scheduler will work closely with the Event Coordinator to assure that all aspects of an event are well covered. The following are the duties of the Event Scheduler:
- The Event Scheduler is responsible for filling volunteer shifts for upcoming events. Shifts are determined by the fundraising coordinator running the event.
- Will be responsible for contacting the volunteer list at set intervals before an upcoming event seeking volunteer recruitment.
- Will have the ability to check email daily and be so organized to promptly reply to email.
- Will keep a spreadsheet of shift status up to date.
- Will communicate event details to volunteers via email or phone.
- Will provide contact info of volunteers staffing an event to the fundraising coordinator and vice versa.
- You are not required to attend the events, but are welcome to do so.
- This job can be done completely from home.
- This job requires 5-15 hours per month approximately 6 months per year.
This is an Associate Executive Committee position (AEC). While it’s not required, you may attend quarterly board meetings if you would like to do so. Additionally, AEC members are encouraged to volunteer their support at our annual Spring Games event, held in June.
This volunteer will assist our event coordinator in setting up and breaking down equipment for adoption events, caring for and handling hounds, as well as speaking with potential adopters about available bassets.
Want to help homeless hounds find their way to forever homes? BHRSC is looking for transport volunteers to bail hounds out of shelters and also transport them to events for their moment in the spotlight. The hours are flexible, you can volunteer as you are available, and we have help needed in all areas so you don’t have to travel far from home!
Have an eye for making the hounds look their best? BHRSC is looking for volunteers to take photos of our hounds for the web. Hound photographers play a vital role in helping homeless hounds find their new homes, great photos lead to quick adoptions! We need photographers for our Huntington Beach and Mission Viejo locations. This job requires only a few hours per week. Ability to take short videos and provide quick upload of files is a must.
Executive Committee (EC) – this position requires participation in quarterly team meetings (January, April, July, October) to provide position related updates to the BHRSC team. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.
Hours – this position generally requires 2-4 hours a week
Position Requirements – The Basset Hound Rescue of Southern California (BHRSC) must rely on numerous fundraising techniques. An important method is filing for grants. Therefore, the grant writer’s primary responsibilities include the preparation of proposals and grant applications, and performance of responsible professional and administrative work in researching, identifying, developing and responding to public and private grant opportunities in various areas that directly pertain to BHRSC.
- Responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to foundation and corporate sources.
- Performs research on prospective foundations and corporations to evaluate prospects for corporate and foundation grants.
- Works with the Board of Directors to gather information necessary for grant application processes.
- Understands BHRSC’s history and programs.
- Complies with all grant reporting as required by foundation/corporate donors.
- Possesses strong written communication skills; ability to write clear, structured, articulate, and persuasive proposals.
- Strong editing skills.
- Attention to detail.
- Ability to meet deadlines and a sense of urgency.
- Knowledge of fundraising information sources.
- Motivated to work autonomously.
- Sensitivity to meeting income goals.
- Compassion for basset hound welfare and passion for the basset hound breed and its community
Primary Responsibilities:
Report to the Lead Grant Agent of BHRSC.
Perform prospect research on foundations and corporations to evaluate prospects for corporate and foundation grants.
Requirements:
Ability to work well and contribute in a team environment, while also being motivated to work autonomously.
Ability to meet deadlines and a sense of urgency.
Ability to navigate the various websites, understand the grant requirements and determine if BHRSC will meet the criteria.
Compassion for Basset Hound welfare and passion for the Basset Hound breed and its community.
Preferences:
Experience with grant research.
Knowledge of fundraising and information sources.
This job can be done from any modern computer (Mac or PC), with a good Internet connection.
This job requires 5-15 hours per month.
Primary Responsibilities:
Report to VP and/or President of BHRSC; these will be the point people and BHRSC’s representatives to the community.
Ability to supervise a team of grant writers and researchers.
Responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to foundation and corporate sources.
Work with Executive Board of Directors to gather information necessary for grant application processes.
Understanding of institutional history and programs.
Comply with all grant reporting as required by foundation/corporate donors.
Requirements:
Strong written communication skills; ability to write clear, structured, articulate, and persuasive proposals.
Strong editing skills.
Attention to detail.
Ability to meet deadlines and a sense of urgency.
Knowledge of fundraising information sources.
Able to work well and contribute in a team environment and handle multiple assignments.
Motivated to work autonomously.
Sensitivity to meeting income goals.
Compassion for basset hound welfare and passion for the basset hound breed and its community.
Preferences:
Experience with grant writing.
Knowledge of basic fundraising techniques and strategies.
Knowledge and familiarity with research techniques for fundraising prospect research.
Qualifications:
Bachelor’s degree in a liberal arts discipline or demonstrated writing experience and background.
This job can be done from any modern computer (Mac or PC), with a good Internet connection.
This job requires 15-20 hours per month.
- Keeps an updated list of all Hound Walker volunteers
- Sends Hound Walker updates via email as often as needed
- Provides walking tips on safety and behavior to new Hound Walkers
- Communicates with Hound Walkers to gather information on hounds
- Reports any notable behavior observations to BHRSC Behavior Team
- Reports any notable medical observations to BHRSC Medical Liaison
- Provides an approved walker list to all BHRSC vet hospitals and boarding facilities
- Provides volunteer sign in sheets to all BHRSC vet hospitals and boarding facilities
- Works with the Behavior Team to set up Hound Walker training classes
- Maintains a hound walking calendar available for all Hound Walkers to access
- Associate Committee member: attendance at quarterly meetings optional
- This job requires 4 to 7 hours per week
- Provides oversight to:
- All Hound Walkers
This volunteer will bring much needed joy to hounds’ lives, as exercise and companionship are crucial to their healthy existence. Positions located in Mission Viejo and/or Huntington Beach. Hours are flexible.
Are you an eBay mogul?
The hounds are recruiting an eBay Coordinator!
BHRSC is looking for someone with the ability to retrieve and store items for auction or sell-it-now methods of eBay.com.
Experience with eBay is greatly desired, as well as ability to work with others involved with gathering and marketing donated items.
The revenues from the eBay transactions go toward the general fund for BHRSC and make a difference in the lives of Basset Hounds in rescue.
Must be able to check email daily Able to stay in consistent contact with other Committee Members Have a sense for effective marketing and costing methods Must have transportation if it is necessary to retrieve saleable items from separate location.
This position is with our Executive Committee and therefore it will be required to attend four quarterly board meetings; two on-site and two via phone conference. Committee volunteers are also encouraged to support our annual Spring Games event held each June.
Associate Executive Committee (AEC) – participation in quarterly team meetings (January, April, July, October) is welcome, but optional. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.
Hours – this position generally requires 10 hours at a time, when the Hound Haul arrangements are being made
Position Requirements – must be detail oriented and able to think through and follow-up on logistics of travel arrangements
- organize long distance transports known as “Hound Hauls”
- work with the BHRSC Transportation Coordinator to recruit teams of transport volunteers
- arrange the van rentals
- arrange for volunteers to get transport supplies including crates, collars, leashes, harnesses, ID tags, etc.
- arrange for transport team lodging
- arrange a receiving team at the arrival destination
- coordinate with the foster and adoption teams to arrange homes upon arrival
- monitor progress during the hound haul by staying in touch with transport drivers and update the receiving team
- stay in contact with our Oklahoma rescue partner to keep a list of incoming hounds in between Hound Hauls
- work with the BHRSC Grant Writer and local businesses to facilitate funds to cover Hound Hauls
The following are duties and expectations of the Production Team member:
- The team member is responsible for gathering quotes from various printers for projects such as postcards, newsletters and invitations.
- The team member is responsible for submitting final design products to the printer of choice.
- This job can be done completely from home and requires 2-5 hours per month approximately 6-8 months per year.
- This position sits on our Associate Executive Committee and attendance at quarterly board meetings is optional. However, there is an expectation to volunteer at our annual Spring Games held in June.
Associate Executive Committee (AEC) – participation in quarterly team meetings (January, April, July, October) is welcome, but optional. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.
Hours – this position generally requires 5-7 hours a week
Position Requirements – as part of a team:
- Help create/schedule posts for Facebook and Instagram.
- Check Instagram daily and engage with comments, tags, messages, and reshare when tagged.
- Schedule posts via google calendar for use on Facebook and/or Instagram daily, following BHRSC’s guidelines to keep our pages relevant.
- Posts relay information to BHRSC supporters regarding new hounds, all available hounds, hounds needing a foster home, fun stuff, events, info on donating, merchandise, and calls for volunteers.
- Watch for ads or unsuitable comments/posts and block as necessary. We don’t tolerate name-calling or negativity on our social media pages.
- Work with Social Media Coordinator on fluidity of all platforms.
- Knowledge of how social media works and what works best for the different platforms.
- Be able to create graphics for social media use and keep the BHRSC branding.
The Spring Games Coordinator is responsible for overseeing the planning and execution of our annual Spring Games held in the spring in Irvine, with the help of a large planning committee.
The Spring Games Coordinator helps assemble and oversee a committee to assist in the fundraising efforts, gathering vendors, collecting raffle prizes, etc. They work closely with the Board of Directors (BOD) on event approval and budget and social media, PR and newsletter teams on promoting events as well as the foster and adoption teams as needed.
The Spring Games Coordinator will track expenses and income for the event and report this information to the BOD and the Donor Development Coordinator for assessment and help with the development of the yearly fundraising plan as needed. The Event Coordinator is not obligated to help with other fundraising coordinator’s lead events but is encouraged to do so. The Spring Games Coordinator must be available to volunteer at Spring Games held annually in June.
This position sits on our Executive Committee and requires participation in a meeting via conference call 2 times per year and an in-person meeting twice per year.
The Bids and Bites for Bassets Coordinator is responsible for overseeing the planning and execution of our annual Bids and Bites for Bassets held in October in Orange County, with the help of a planning committee.
The Bids and Bites Coordinator helps assemble and oversee a committee to assist in the fundraising efforts, collecting auction and raffle prizes, etc. They work closely with the Board of Directors (BOD) on event approval and budget and social media, PR and newsletter teams on promoting events as well as the foster and adoption teams as needed.
The Bids and Bites Coordinator will track expenses and income for the event and report this information to the BOD and the Donor Development Coordinator for assessment and help with the development of the yearly fundraising plan as needed. The Event Coordinator is not obligated to help with other fundraising coordinator’s lead events but is encouraged to do so. The Bids and Bites Coordinator must be available to volunteer at Bids and Bites held annually in October. This position sits on our Executive Committee and requires participation in a meeting via conference call 2 times per year and an in-person meeting twice per year.
Executive Committee (EC) – this position requires participation in quarterly team meetings (January, April, July, October) to provide position related updates to the BHRSC team. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.
Hours – this position generally requires about 5-15 hours a month
Position Requirements – Must be creative, organized, and outgoing person that is able to solicit local businesses in person and/or send emails to generate new contacts.
- Develops relationships with businesses and Chambers of Commerce to assist with BHRSC fundraising efforts
- Secures sponsorships for events and other yearly activities
- Tracks all sponsorships and ensures they receive their benefits
- This requires close work with other EC/AEC team members
- Responsive to emails
Visit potential sponsors during business hours as key decision makers and management typically do not work weekends.Communication via phone/email is acceptable but face to face is preferred. • Ensure sponsors who donate any goods/monies complete donation forms for tax purposes. • Collaborate with social media, newsletter and website teams to ensure sponsors are recognized appropriately based on sponsorship tier. • Be courteous and personable when dealing with the public. • Other duties specifically around coordination of special events or as assigned.
Executive Committee (EC) – this position requires participation in quarterly team meetings (January, April, July, October) to provide position related updates to the BHRSC team. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.
Hours – this position generally requires 2-4 hours a week
Position Requirements
- Responsible for identifying opportunities and overseeing campaigns to raise funds to cover the operational costs of BHRSC through fundraising events, promotions and online drives.
- Presents creative ideas to the Board of possible events which would generate income to BHRSC and takes the lead on assigned fundraising events (Special Pleas, Wine Tasting Events, as well as the annual Virtual Valentine and Giving Tuesday Campaigns) according to the yearly fundraising plan.
- Responds to and assesses online inquiries for fundraising opportunities and presents this information to the Board.
- Assembles a committee to assist in the fundraising efforts and is responsible for promoting and overseeing the events as well as doing needed research, gathering vendors, collecting raffle prizes etc as required.
- Works closely with the BOD on event approval and with the social media and newsletter teams on promoting events as well as the foster and adoption teams as needed.
- Track expenses and income for each event they lead and report this information to the BOD and the Donor Development Coordinator for assessment and help with the development of the yearly fundraising plan as needed.
BHRSC is looking for an organized, donor-focused fundraiser with experience managing charitable campaigns by mail and online.
The main responsibilities of this position (with guidance from the donor development coordinator) will be planning three to five fundraising campaigns per year. Planning tasks include calendar management, content direction, donor segmentation, campaign updates, reporting and input on gift acknowledgment.
This volunteer will drive all our direct mail and online fundraising efforts, working with other team members to coordinate printing, design, mailing, etc. Any experience writing fundraising content or working with donor databases will be a huge plus!
This position may require up to three hours per week leading up to and during fundraising drives, with fewer hours needed between campaigns. Occasional emergency campaigns may develop on short notice when we take in hounds needing urgent and costly rescue or care.
The MailChimp Coordinator (MCC) is responsible for designing, editing, and sending all of the BHRSC email blasts using the MailChimp interface. BHRSC sends out the monthly e-newsletter, plus 1 to 3 additional email blasts each month. There is also an occasional special fundraising campaign that goes out via email. It is estimated that the job requires 8 – 10 hours per month, mostly around the dates of the email blast. There is a master BHRSC calendar with dates for all scheduled email blasts which you will follow. The MCC is part of the Associate Executive Committee (AEC).
E-news:
- Monthly content is established at the beginning of the year and the MCC will follow that schedule for the articles and features each month.
- Communicate with BHRSC volunteers, informing each person of the newsletter elements that they are responsible for providing, and the deadline for delivery.
- Gather all elements required for each monthly issue from all of the volunteers assigned to them.
- Build the e-newsletter within the MailChimp interface. This includes selecting color themes, font variations as needed, button, banner or other imagery as needed, and determine placement of each copy and image block.
- Send test e-newsletters to President and Vice President for review at least 72 hours prior to the send date and make appropriate edits/changes.
- Upon Presidential approval, send e-newsletter on assigned mail date.
Other email blasts:
- Requests for any additional email campaigns not on the schedule will come from the President or Vice President only
- BHRSC style is to capitalize “Basset Hound” but simply “basset” or “hound” is not
- If you like working in Photoshop, you can get creative with graphics and images
- Browse previous campaigns to see how emails were constructed. The campaigns from 2016-2019 usually follow the file naming convention Title-Of-Campaign_YYMMDD.
- Send test campaigns to President and Vice President for review at least 72 hours prior to the send date and make appropriate edits/changes.
- Upon Presidential approval, send the email blast on the assigned mail date.
Special fundraising campaigns:
- Requests for a special campaign are usually time sensitive and require quick action.
- Information, including pictures and text, for these campaigns will come from the Fundraising Coordinator.
- Send test campaigns to President, Vice President, and the Fundraising Coordinator for review at least 72 hours prior to the send date and make appropriate edits/changes.
- Upon Presidential approval, send the email blast on the assigned mail date.
BHRSC is looking for a creative, donor-focused writer with experience composing content for fundraising campaigns by mail and online.
The main responsibilities of this position will be writing content for three to five fundraising campaigns per year and any corresponding donor updates. Pieces usually include a blend of storytelling and informational elements intended to both educate our supporters and encourage them to make a donation to our organization, with a critical focus on the impact their contributions will have on the hounds we rescue.
Occasional emergency campaigns may develop on short notice when we take in hounds needing urgent and costly rescue or care. This volunteer will receive direction and guidance from the Donor Development Coordinator and Fundraising Campaign Coordinator.
This position may require up to five hours per month leading up to fundraising drives, with fewer hours needed between campaigns. However, there will be many opportunities to be more actively involved in other aspects of our fundraising campaigns if personal time allows.
Executive Committee (EC) – this position requires participation in quarterly team meetings (January, April, July, October) to provide position related updates to the BHRSC team. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.
Hours – this position generally requires about 5 hours a week
Position Requirements – The Behavior Coordinator evaluates potential behavior issues in new hounds at BHRSC using the SAFER assessment tool. They must be organized and a good communicator and able to check and respond to emails at least once per day. More than basic knowledge of dog behavior is a plus.
- Schedule, perform, and input SAFER assessments for hounds who arrive at BHRSC prior to moving to their foster or forever homes
- Travel to our four vet locations (Mission Viejo, Lake Forest, Orange, and Huntington Beach) to perform the assessment in a timely manner (within a few days of a hound’s arrival)
- Maintain a spreadsheet tracking behavior evaluations and behavior cases
- Upload and share videos on Google Drive, share treatment plans, collect hound updates, and communicate relevant info to the BHRSC team as needed
- Review owner surrender request forms and ask relevant behavior questions when necessary
- Support fosters and adopters by educating, providing guidance, and helping with behavioral issues
- Follow up with fosters for hounds on a behavior hold to monitor progress and determine when a hound can be adopted
- Assist fosters/adopters to find a certified dog trainer for their hound if needed
The following are the duties or directives of the Volunteer Coordinator:
- Receive and process registrations of new volunteers, with the ability to take a new application from receipt to completion with a warm welcome.
- Compose and respond to all volunteer communications regarding volunteer recruitment, duties and activities
- Update contacts in multiple volunteer databases
- Update other appropriate coordinators with new applicant information
- Maintain the BOD/EC/AEC volunteer roster spreadsheet and distribute to the Committee Members
- Announce incoming and departing volunteers
- Maintain volunteer source spreadsheet
- Maintain birthday information for Committee Members
- Maintain volunteer job postings on web-based recruitment sites: Idealist and VolunteerMatch
- Request from social media, job postings as needed
- Request from Webmaster, website job postings, volunteer email addresses and other technical support as needed
- Prepare open jobs listing for newsletter
- Provide mass communications with volunteer base, as directed by other coordinators and the board
- Support the organization with ongoing recruitment
- Oversee, utilize and support Volunteer Coordinator Assistant(s)
- Must have access to computer, phone, and the ability to check emails daily
- Must be able to attend recruitment events in general Southern California areas.
The Volunteer Coordinator is a member of the Executive Committee, and it is required to attend quarterly virtual meetings.
Executive members also are expected to volunteer their support at our annual Spring Games fundraiser, typically held in April or at our Bids & Bites fundraiser in the fall.
BHRSC’s Volunteer Team is responsible for ensuring BHRSC has adequate volunteer staffing, both in general and at events. The Volunteer Assistant’s primary role is maintaining and updating the volunteer roster. Other duties for this position include occasionally helping the Volunteer Coordinator do the following:
- Draft and list open BHRSC volunteer positions.
- Respond to new applicants.
- Oversee transitions whenever a volunteer comes on board or steps down.
- Maintain and update external listings for volunteers such as VolunteerMatch and Idealist.org.
- Provide content for the volunteer and other newsletters.
- Recruit and organize volunteers for various events such as our quarterly Brunch with Bassets, annual Spring Games, and annual Bids and Bites for Bassets event.
The ideal candidate is approachable, a good communicator, and brings creative ideas for recruiting new volunteers. Must have access to computer, phone, and the desire to check emails daily. The Volunteer Assistant is a member of the Associate Executive Committee.
The Behavior Coordinator Assistant will report to the Behavior Coordinator.
Hours – this position generally requires about 5 hours a week
Position Requirements – The Behavior Coordinator Assistant evaluates potential behavior issues in new hounds at BHRSC using the SAFER assessment tool. They must be organized and a good communicator and able to check and respond to emails at least once per day. More than basic knowledge of dog behavior is a plus.
- Schedule, perform, and input SAFER assessments for hounds who arrive at BHRSC prior to moving to their foster or forever homes, as applicable
- Travel to our four vet locations (Mission Viejo, Lake Forest, Orange, and Huntington Beach) to perform the assessment in a timely manner (within a few days of a hound’s arrival), as applicable
- Maintain a spreadsheet tracking behavior evaluations and behavior cases, as applicable
- Upload and share videos on Google Drive, share treatment plans, collect hound updates, and communicate relevant info to the BHRSC team as needed, as applicable
- Review owner surrender request forms and ask relevant behavior questions when necessary, as applicable
- Support fosters and adopters by educating, providing guidance, and helping with behavioral issues, as applicable
- Follow up with fosters for hounds on a behavior hold to monitor progress and determine when a hound can be adopted, as applicable
- Assist fosters/adopters to find a certified dog trainer for their hound if needed, as applicable
Executive Committee (EC) – this position requires participation in quarterly team meetings (January, April, July, October) to provide position related updates to the BHRSC team. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and other events as needed.
Hours – this position generally requires 5 hours a week (may require more during events and newsletter production)
Position Requirements
- Able to design original artwork for postcards, flyers, Basseteer print and e-newsletter, social media and the BHRSC website
- Able to create new designs for our resale merchandise
- Ability to express your creativity for new ideas and designs.
- Ability to work on your own, at your own pace, while being mindful to the needs of others and deadlines
- Ability to work under the direction of the BOD and in collaboration with others
Associate Executive Committee (AEC) – participation in quarterly team meetings (January, April, July, October) is welcome, but optional. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.
Hours – this position generally requires 5 hours a month
Position Requirements
- Able to design original artwork for postcards, flyers and social media
- Assist Graphic Design Coordinator with designs as needed
- Ability to express your creativity for new ideas and designs
- Ability to work on your own, at your own pace, while being mindful to the needs of others and deadlines
- Ability to work under the direction of Graphic Design Coordinator and Social Media Coordinator
The following are duties and expectations of the Graphic Designer Team Member
- Able to design original artwork for postcards and flyers
- Able to create new designs for our resale merchandise
- Ability to express your creativity for new ideas and designs.
- Ability to work on your own, at your own pace, while being mindful to the needs of others and deadlines
- Ability to work under the direction of a Project Manager or in collaboration with others
This job can be done completely from home and requires of your time, approximately 10 hours per month.
This is an Associate Executive Committee position. While you may participate if you wish, it is not mandatory to attend quarterly board meetings.
All Committee members are encouraged to support the organization by volunteering at Spring Games, our largest fundraiser, held annually each June.
The Home Visit Coordinator works closely with Application Review, the Adoption Coordinator, and the Assistant Foster Coordinator. In this position, you will receive adoption/foster applications, communicate with applicants, find a volunteer that is available to complete a home visit, and keep an up-to-date log of the status of the home visits. In conclusion, you will report the findings to the Adoption Coordinator or Assistant Foster Coordinator. This position can be done from home with a computer.
The Home Visit Assistant works closely with the Adoption and Foster teams. In this position, you will receive adoption/foster applications, communicate with applicants, find a volunteer that is available to complete a virtual or in-person home visit, and keep our software up-to-date with the status of the home visits. You will then report the findings to the Home Visit Coordinator, Adoption Coordinator and/or Assistant Foster Coordinator. This position can be done from home with a computer.
The following are duties and expectations of the Publicity Coordinator:
The Publicity Coordinator will offer guidance and support for projects performed by Publicity Coordinator Assistant(s).
The Publicity Coordinator will build and maintain strong relationships with journalists, local media outlets and develop new awareness campaigns.
This position will require writing press releases for BHRSC events, fundraisers, soliciting volunteers and engaging the media in coverage of BHRSC events and campaigns. The Publicity Coordinator also will work to secure sponsorships for major BHRSC events (2-4 per year).
BHRSC is looking for someone with PR or advertising experience, organizational skills, and exceptional communication skills who can take responsibility for and make recommendations on the PR outreach of the organization.
The Publicity Coordinator reports directly to the President.
This position sits on our Executive Committee and requires participation in meetings via conference call two times per year and in-person meetings, also twice each year.
Coordinators are specifically encouraged to support and volunteer at our annual Spring Games event held in June. If you cannot attend Spring Games you will be asked to volunteer at another event that year.
BHRSC is an all-volunteer organization and this position requires 5-10 hours per week.
BHRSC is looking for an organized, detail-oriented data hound with experience working in CRM databases and writing reports or queries – with a nonprofit background a plus!
The main responsibilities of this position will be managing user access, adding new fields and updating menus, plus writing reports/queries and uploading, downloading and potentially analyzing data. This volunteer will be in charge of keeping all data clean and consistent.
The hours for this position average about a few hours a month, with more possibly needed once or twice a year during busy times.
BHRSC is looking for an organized, creative project manager with experience communicating to specific audiences via print media.
The main responsibilities of this position (with guidance from the organization president and donor development coordinator) will be planning two 8-page newsletters per year. Planning tasks include calendar management, content direction, message crafting, article assigning, editing and writing, if desired.
This volunteer will drive the entire newsletter timeline twice a year, working with other team members to coordinate content, page layout, design, printing, mailing, etc. Any experience writing or directing fundraising content will be a huge plus!
For each newsletter, this position requires an initial planning phone call of about one hour (two months before the print deadline), followed by approximately one to two hours of planning per week until deadline, with several hours needed the week of final approval.
The Adoption Coordinator works closely with the Adoption Assistants, Home Visit Coordinator and prospective adoption applicants to assist in finding hounds their forever homes.
This job requires 20 hours per week and can be done from home with phone and email access. Must be organized and proficient with spreadsheets. Must be able to check email and text messages frequently and respond in a timely manner throughout the day.
Executive Committee Member: attendance at quarterly meetings is required.
Volunteer in the hound booth at Spring Games.
Duties will include:
- Working with the adoption team (Adoption Assistants and Home Visit Coordinator) on new applications and any concerns.
- Review and evaluate all incoming applications and determine if applicants are approved.
- Contact approved applicants and help match hounds to applicants.
- Assist in placing fosters and adopters in contact when necessary.
- Occasionally meet with adoptive families at boarding locations (Orange, Mission Viejo and Lake Forest) or help arrange with available volunteers.
- Completing liability statements for adoptive families to sign.
- Work with Foster Coordinators, Medical Liaison, and Behavior Coordinators in placement of hounds and follow up for adoptions.
- Working with the adoption team on bringing new ideas on how to increase/ promote adoptions, head up adoption specials and adoption campaigns.
The Adoption Co-Coordinator works closely with the Adoption Coordinator, Home Visit Coordinator and prospective adoption applicants to assist in finding hounds their forever homes.
This job requires 10 – 15 hours per week and can be done from home with phone and e- mail access.
Executive Committee Member: attendance at quarterly meetings is required.
Volunteer in the hound booth at Spring Games.
Duties will include:
- Working with the adoption team (Adoption Coordinator, Adoption Coordinator Assistant and Home Visit Coordinator) on new applications and any concerns.
- Work with the Adoption Coordinator and assist in contact with applicants once approved and helping match hound to applicant.
- Assist in placing fosters and adopters in contact when necessary.
- Meet new hounds in boarding and visit every 1-2 weeks.
- Occasionally meet with adoptive families at boarding locations (Huntington Beach, Mission Viejo and Lake Forest) or help arrange with available volunteers.
- Assist in completing liability statements for adoptive families to sign.
- Work with Medical and Behavior Coordinators in placement of hounds and follow up for adoptions.
- Call and/or correspond with applicants as per the direction of the Adoption Coordinator.
- Providing other general support/assistance to Adoption Coordinator as needed.
- Working with the adoption team on bringing new ideas on how to increase/ promote adoptions, head up adoption specials and adoption campaigns.
The Adoption Coordinator Assistant works closely with the Adoption Coordinator, Home Visit Coordinator and prospective adoption applicants to assist in finding hounds their forever homes.
This job requires 10 – 15 hours per week and can be done from home with phone and e-mail access.
Associate Executive Committee Member: attendance at quarterly meetings is optional.
Duties will include:
- Initial review of adoption application and sending acknowledgement of receipt of application.
- Contacting applicant for missing information, agreement with distance policy and any other application questions.
- Contacting landlords/ leasing offices or property managers to confirm that applicant renter is allowed to have pets and that there are no breed or weight restrictions.
- Using Petstablished software to process applications and their status.
- Notifying the adoption team (Adoption Coordinator, Home Visit Coordinator and Hotline Coordinator) of new applications and any concerns.
- Responding to applicant questions regarding the adoption process and application status.
- Responding to adoption questions coming through BHRSC hotline and adoption e-mails.
- Maintain monthly spreadsheet of applications and statuses.
- Maintain monthly spreadsheet of referral sources.
- Follow-up of pending applications.
- Call and/or correspond with applicants as per the direction of the Adoption Coordinator.
- Providing other general support/assistance to Adoption Coordinator as needed.
The Follow-Up Adoption Assistant stays in touch with adopters to ensure a smooth transition to the new home. Responsibilities include:
- Doing background research on the adopted hound from various forms and medical updates.
- Making initial contact 3-5 days post-adoption to inquire about eating, sleeping, housebreaking, any medical issues, any behavioral issues, exercise (walks), and how the hound is getting along with other pets, if applicable. Reporting the adopters’ answers to the Adoption Team (and Behavior Team, if necessary).
- Making a second contact two weeks later to ensure the adopter has received the hound’s medical records and microchip registration information.
- Making a third contact six months post-adoption to tie up any loose ends, and providing an update to the BHRSC team.
- Emailing bi-monthly adoption updates to the BHRSC team.
The Adoption Assistant works closely with the Adoption Coordinator, Home Visit Coordinator, and prospective adoption applicants to assist in finding hounds their forever homes.
This job requires 10-15 hours per week and can be done from home with phone and e-mail access.
Duties will include:
- Initial review of adoption applications and contact with applicants for follow-up.
- Contacting landlords/ leasing offices or property managers to confirm potential adopters can house a hound.
- Using Petstablished software to process applications.
- Notifying the adoption team of new applications and any concerns.
- Helping applicants through the adoption process and following up on pending applications.
The Owner Intake Facilitator is the BHRSC representative who coordinates, meets and may need to provide emotional support to the surrendering hound owner.
This job requires contact via phone and/or e-mail with the surrendering owner and the receiving/intake BHRSC contracted veterinarian facilities.
This job does require travel time to and from BHRSC contracted veterinarian facilities.
The time this job requires will vary based on need.
Associate Executive Committee Member: attendance at quarterly meetings is optional.
Duties will include:
- Coordinating hound intake date and times between the surrendering owner and the receiving facility.
- Meeting the surrendering owner at the receiving facility & acting as liaison between surrendering owner and facility.
- Obtaining copies of available veterinarian records provided by surrendering owner.
- Taking possession of any in-kind or monetary donations and redirecting them appropriately.
- Keeping the designated BHRSC members apprised via e-mail as to the status of the hound being surrendered.
- Mailing the copied medical records to the BHRSC Record Coordinator.
- The Foster Coordinator links hounds needing fosters to available foster families. In addition, the Foster Coordinator recruits new fosters; ensures that new foster applications are reviewed in a timely manner and forwarded to the Home Visit Coordinator; and provides guidance to new and existing fosters as needed.
- The Foster Coordinator will receive advance notice of incoming hounds, and in consultation with the Adoption Coordinator and Medical Coordinator, will determine which hounds need foster placement and which hounds need to stay close to BHRSC’s vets.
- The Foster Coordinator will be the liaison between the Medical Coordinator and the foster as well as between the Behavioral team and the foster to ensure that the foster hounds are receiving appropriate medical care and adequate behavioral support.The Foster Coordinator is a member of the Executive Committee and is obligated to participate in quarterly meetings. The Foster Coordinator must be responsive, reliable and able to check email daily. In addition, the Foster Coordinator is responsible for ensuring that the hounds status is updated in our software and must be willing and able to respond to text messages as needed.
- This job requires approximately 5 hours per week.
The Foster Coordinator Assistant position supports the Foster Coordinator by recruiting new foster volunteers, as well as keeping track of existing fosters. This position also involves working with the Behavioral and Medical Teams to assess hound temperament.
BHRSC is looking for a special projects writer.
- The person in this position will be responsible for writing articles for our print newsletter twice a year (usually assigned in February and September), occasional hound bios and articles for our monthly e-newsletter, and quarterly updates to our “Pawtomatic Donors”. Topics will include informational pieces about BHRSC operations and hound care, light-hearted features about events and holidays, and donor updates about our Forever Foster program.
- Other projects occasionally come up, sometimes on shorter notice if we are fundraising for hounds in immediate need of expensive rescue and care.The time commitment for the position varies based upon need, but it generally requires 2-10 hours per month.
Executive Committee (EC) – this position requires participation in quarterly team meetings (January, April, July, October) to provide position related updates to the BHRSC team. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.
Hours – this position generally requires 2-4 hours a week, but can be more during busy hound times or events
Position Requirements – availability to drive to different vet locations in Orange County for photos and videos of new hounds, understanding of photography and video equipment and online sharing platforms
- Ensures photos and/or videos are taken for all new hounds in a timely manner
- Uploads and organizes photos and videos on BHRSC Media Google Drive, Google Photos, and Youtube accounts
- Distributes finalized bios & photos to BHRSC team members
- Arranges photography coverage of events as needed, including hound haul arrivals, Spring Games, and Bids & Bites For Bassets
- Ensures photography quality standards and guidelines are followed
- Edits video footage into compilations as needed
- Light editing of photos and videos as needed
- Provides photos/videos for special projects as needed
The Merchandise Coordinator participates on the Executive Committee by:
- Managing and storing inventory for BHRSC Shop
- Working with Board and other EC members to design and order customized items
- Updating website product pages
- Shipping product orders that come in from website
- Transporting, displaying, and selling merchandise at BHRSC events
- Attending board meetings and other occasional coordination meetings
Hours Required: needs to be flexible as the hours can vary; average of 3-5 hours per week depending on order demand and events.
Records Coordinator works in conjunction with the Adoption Coordinator and veterinarian facilities’ staff to collect, retain and disseminate medical records and liability statements for all hounds that enter the care of BHRSC.
Responsibilities include the following:
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- Request medical records from applicable veterinarian facilities for each hound
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- Validate all pertinent information (i.e. vaccination dates, microchip number, applicable certificates) is noted on records
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- Retain all medical records, in PDF format, and 1 photograph of each hound in files organized alphabetically by hound name
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- Record pertinent data (i.e. vaccination dates, weight and microchip number) and upload medical records to Petstablished
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- When hound is adopted: 1) transfer microchip via Found Animals Registry and email new adopters the medical records and microchip transfer information, 2) mail hard copies of medical records with adoption letter, angel letter and Gotcha Day certificate
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- When receive hard copies in the mail (i.e. medical records, liability statements): 1) scan and upload liability statements to Petstablished, 2) scan medical records as a PDF and combine with veterinarian facility’s records for the same hound (save to hound’s file and upload to Petstablished)
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- Reply to inquiries regarding medical records and microchip information as requested
- Job requires no more than 5 hours a week
Executive Committee (EC) – this position requires participation in quarterly team meetings (January, April, July, October) to provide position related updates to the BHRSC team. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and other events as needed.
Hours – this position generally requires 5-10 hours a week (up to 20 hours during events)
Position Requirements – The Social Media Coordinator oversees BHRSC’s Social Media presence (Facebook, Instagram, TikTok, etc.) and assumes a leadership role for the Social Media Team
- Manage and monitor the scheduled posts for all social media accounts, and work with social media assistants. Requires logging in to each page at least once per day, every week.
- Ensure scheduled social media posts adhere to BHRSC’s posting schedule/formula.
- Oversee the creation and scheduling of posts made by members of the social media team. Contribute posts where needed.
- Formulate and present ideas for growing BHRSC’s social media presence, and for new content. BHRSC currently has a presence on Facebook, Instagram and TikTok – the ideal candidate will bring ideas for appropriate content to move us onto additional social media services.
- Report on “follower” numbers and operations for all social media accounts at the quarterly BHRSC meeting/conference call.
- Answer questions made by the public on social media in a timely manner (other team members also help with this)
- Respond to all internal post requests from BHRSC Executive Committee members. These requests usually concern donation pleas, hounds needing foster, events, open volunteer positions, and any emergency posts that need immediate attention.
- Cover duties for other team members while they are away, as needed.
- Attend BHRSC events to collect photos, videos, etc. and post on social media channels
The ideal candidate will be close to the Orange and Huntington Beach area, will be available multiple days/times a week to allow for maximum flexibility, and be a compassionate individual that will be able to console sad owners when needed.
Executive Committee (EC) – this position requires participation in quarterly team meetings (January, April, July, October) to provide position related updates to the BHRSC team. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.
Hours – this position generally requires 5-10 hours a week
Position Requirements – makes a year round effort to communicate, publicize, and promote the mission and activities of BHRSC to the public using their PR or advertising experience, organizational skills, and exceptional communication skills.
- Build and maintain strong relationships with journalists and local media outlets
- Develop new awareness campaigns for BHRSC
- Write press releases for BHRSC events and fundraisers
- Engage the media in coverage of BHRSC events and campaigns
- Maintain BHRSC’s positive image in the media
Executive Committee (EC) – this position requires participation in quarterly team meetings (January, April, July, October) to provide donation related updates. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.
Hours – this position generally requires 4-8 hours a week
Position Requirements – must be very detail oriented, accurate, and become proficient with the donor management software – Donor Snap (DS). Must have excellent interpersonal and written communication skills. Must perform responsibilities with a high level of professionalism, maintain strict confidentiality in regard to donor data, and be attentive to individual donor preferences. The Giving Coordinator must have a detailed understanding of how the donation processing aspect of BHRSC runs and a general understanding of how various coordinators work together to accomplish the organization’s goals.
- The Giving Coordinator, in conjunction with the Treasurer, is responsible for the day to day donation related operations of BHRSC
- Completes donation related tasks including, but not limited to:
- Reviewing all incoming donations including cash, check, paypal, credit card, and in-kind
- Monitoring donation activity, researching anomalies and seeking clarification to ensure accurate recording and coding in DS
- Entering all donations into DS in a timely manner
- As appropriate, entering new contacts in DS, donor notes/preferences, affiliations, etc
- Arranging for donor thank you calls/cards by BOD for donations of a certain size and note interactions in DS
- Responding to donor inquiries and requests
- Coordinating in-kind donation pick-ups and logistics as needed
- Monitoring the “Pawtomatic” Donor Program and maintaining spreadsheet for tracking
- Printing, personalizing, and mailing “Gotcha Day” cards to adoptive families
- Printing, personalizing, and mailing Tribute/Special Occasion cards
- Assisting with preparation/mailing of holiday cards to top donors
- Updating Amazon Wish List upon request
- Participating in special projects such as updates to website donor page, drafting special letters, etc
- In conjunction with the Treasurer, researching, streamlining, problem solving, and implementing changes to donor related activities
- Check and respond to emails at least once per day
- Other miscellaneous duties as needed
The Giving Assistant will report to the Giving Coordinator.
Hours – this position generally requires 4-8 hours a week
Position Requirements – Must be very detail oriented, accurate, and become proficient with the donor management software – Donor Snap (DS). Must have excellent interpersonal and written communication skills. Must perform responsibilities with a high level of professionalism, maintain strict confidentiality in regard to donor data, and be attentive to individual donor preferences. Assist the Giving Coordinator as needed.
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